MERCHANDISE VENDOR REQUEST

This application form is for businesses to express their interest in participating as a vendor at The Okotoks Show and Shine. The Show and Shine reserve the right to limit the number of vendors dealing in sales of similar products. The Show and Shine further reserves the right to select and approve all products for sale, exhibition or promotion during the event.

 

Application Deadline: June 1 Vendor Information Please complete all of the information below.

 

Application Process - CONTACT US TO CONFIRM

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Important Information

 

Preference will be given to:

• Local vendors (business or home address in Okotoks/ Foothills)

• Good quality, well-priced items

• Submissions that sell outdoor event needs for example sunscreen, umbrellas, disposable cameras

• Submissions that incorporate green initiatives Submission Requirements:

• All submissions are subject to a selection process

• Price list, product list, product photograph should be submitted with the application

• Late submissions will not be accepted

• Limited number of spaces available

• Food and/or beverage sales and/or giveaways are not permitted at your booth

• Certificate of insurance for $1,000,000 liability naming the Okotoks Kinsmen Show and Shine and the Town of Okotoks as an additional insured

 

Location & Space Allocation:

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• Elizabeth Street

• Lot Sizes: 10’ x 10 and 10’ x 20’ spaces available

• Electricity is not provided

• The location of each booth will be determined by the Show & Shine in advance of the event

 

Set-up & Take Down:

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• Merchandise vendor will be required to do their own set-up and takedown

• Vendors required to supply their own tent, tables, chairs and power-silent generators (not to exceed 70 dB)

• Motorized vehicles are restricted to roadways and may not drive on Elizabeth Street once the event begins

• Set-up: Access, 6:00 a.m. to 7:45 a.m., day of the event

• Set-up must be completed by: 8:00 a.m., day of the event

• Late arrivals will not be accommodated

• Take-down: no earlier than 4:00 p.m., day of the event

• Signage must be confined to your booth • This is an outdoor event, come prepared for the weather

• Booths must have a clean, attractive, and professional appearance Space and Fees:

• 10’ x 10’ space - $150

• 10’ x 20’ space - $300

• Larger spots available upon request – please inquire for sizes and cost

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Payment and Cancellation

 

Payment  may be made via in-person below, cheque, or email money transfer

(okotoksshowandshine@gmail.com) with all money transfers indicate the Company Name in the memo section.

 

Unsuccessful applicants will be refunded their vendor fee in full by cheque mailed to the address listed in the  Application form. Vendors may cancel their participation by giving written notice to event organizers on or before June 1 at 4:30 PM. Refunds will not be issued for cancellations after this date.

 

If you have any questions or concerns, please email okotoksshowandshine@gmail.com